Our Processes for Providing Faculty Support

Our Processes for Providing Faculty SupportA couple of days ago, I crossed over the 10 month threshold of my job as the Director of Enhanced-Technology Instruction (TEI) for Jamestown Community College. Since I joined JCC, the TEI team has been working through a number of applications and processes to find the best fit for our faculty and their needs. I thought I would take a moment to share what we are doing. Read more

7 Essential Back to College Applications

Well, at the University of Wyoming, courses are in full session. With that in mind, here are my recommendations for applications that I believe all students should have close at hand. These applications were chosen based on versatility and accessibility. All of these applications and Web programs can be reached from desktop computers as well as mobile devices. Personally, I would recommend loading the applications on all your devices so you can reach them from home, work, school, and on the road. Read more

How to Share a PDF to Facebook

The other day, one of the Extension educators asked me how to save a PDF to Facebook. She was planning to convert the PDF to JPG files and upload those. However, there are many other ways to get a PDF to Facebook. Most importantly, the PDF must be located on the Web. Here are the methods I am going to demonstrate:

Each of the sites listed above allows you to upload and share a file to the public. Read more

My 10 Favorite Google Chrome Extensions

This is another tool review that is part of Jane Hart’s 10 Tool Challenge. In this post, I will briefly talk about a series of tools that I use on a daily basis. Basically, they are my Google Chrome extensions.

Google Chrome is my browser of choice; it is fast, and it has given me minimal problems. However, there are times when I wish that Chrome had a specific capability, and that is where the extensions come to play. With extensions, I can add non-native features to Chrome or add capabilities of other programs such as Evernote or Diigo.

Google Chrome has a library of extensions that you can easily add to your browser. I, typically, find extensions through recommendations found in tweets and blog posts. If I try them and find them useful, I will keep them and install them on all my computers as well as share the find with others. Here are extensions that I am currently using:

AutoPagerizeAutopagerize is a great little find that has saved me time as I browse through Web sites. Basically, if the page extends to an additional page, AutoPagerize will append the pages to create a single scrolling page. This has been great as I review my Diigo lists or Google searches.

Bit.ly – If I am working with long links, the bit.ly tool allows me to create shortened customized links with one click that I can share with others. It is connected with my bit.ly account.

ClearlyClearly strips away ads and unnecessary menus from Web-based articles to make them cleaner to print as well as save to Evernote. Clearly also has a text to speech capability.

Diigo Web Collector – This is my most used tool. I use the Diigo Web Collector to bookmark Web pages I feel are useful. With the Diigo Web Collector, you can also annotate and highlight Web pages. New features make it easy for you to share a page by email, Twitter, Facebook, or Google+.

Evernote Clipper – With Evernote Web Clipper, you can capture and send to Evernote — images, URLs, parts of a Web page, PDF documents, or the entire Web page. I have been using this tool with increasing regularity, especially, if I need only part of a Web page.

Google Reader Notifier – The Google Reader Notifier simply lets me know if I have any articles to read in Google Reader, and it opens up Google Reader automatically when I click on it.

IE Tab – Basically, the IE Tab let’s you emulate an IE browser. Unfortunately, I still run into a couple of pages that were designed specifically for IE.

Hootsuite Hootlet – The Hootsuite Hootlet will let you quickly send a message to your social media channels, e.g., Twitter and Facebook with the content from the page you are currently viewing. This lets you easily share content without leaving the page. 

Save to Google Drive – The Save to Google Drive extension allows me to save Web-based content to my Google Drive with a right click of my mouse. I can save images, text, URLs, audio and video files, etc. If you save an entire page, you can save it in raw format or as a Google Document.

Zotero Connector – Finally, the Zotero Connector allows me to save research finds to Zotero. When I am looking through our University library, I can save the results directly to Zotero. This has made researching easier and more accurate.

Well, this is my list of favorite extensions for Google Chrome. If you have a favorite extension you can not live without, please let me know.

Adapting a new communication strategy in an established organization.

Last month, I took on the role of Chief of Staff for the Rocky Mountain Region (RMR) of the Civil Air Patrol. It has been busy while I get my feet under me in this new role. One of the areas, I felt we could immediately improve was in the area of communications and document handling.  With all organizational change, it will take time to make some of these changes. There are a number of people who have served in their roles for a long time and may be reluctant to adopt new methods. A couple of days ago, I sent a message to the entire staff recommending some methods for communication both internally and externally.  Here are those methods and my justifications:

Email – This will often be the primary means of communication especially when a record of the conversation is important. Unfortunately, the problem with email is that it is restricted between parties and some essential members may be left out of the loop of important conversations due to oversight or political intent. In an effort to ensure all members are at least accessible, members were asked to ensure that their correct email address is recorded on the RMR Roster.  This is important because there is not one central email domain for the staff; each member uses a personal email address or creates one specifically for their role. The roster is shared through Google Docs and requires permission to access it, so that we can control private information to a need to know basis.

Staff members are encouraged to contact their functional areas both above and below them. They should use at a minimum email to help address issues as well as pass on information.

Skype – Skype is a powerful tool for synchronous communications. With Skype, the unit and members can conduct conference calls for 24 people at no cost. With a paid subscription, the conference call can also include non-Skype users. I have been encouraging members to create a Skype account because of added functionality.  Skype also has an instant messaging capability that can be used one-on-one or in groups. During recent search missions, we have used Skype, specifically the chat feature to support mission staff operations. By creating a call group, members of the group text input into a common area that can archived as historical transcripts.

We are also including the Skype account as part of our RMR roster. Skype can be accessed at http://beta.skype.com/en/ Note: Skype is free. You do not need to pay for the premium version.

DropboxDropbox is a great tool for sharing large documents. It also helps with version control. Ideally, it is installed as a program on your computer, but it can also be accessed through the Web. With Dropbox, we are able to share documents across a team. Because the document is updated automatically, each member has access to the most current version. Presently, documents are typically shared through email, and it is difficult to maintain version control.

During a recent search mission that spanned two states, the mission staff was able to share Google Earth KMZ files rapidly between mission bases and staff members. This made it easy to keep everyone abreast of changes to the mission and search status.

Again, Dropbox accounts are noted on the RMR roster. Dropbox can be accessed at https://www.dropbox.com/ Note: Dropbox is free. You do not need to pay for the premium version.

Google Docs (AKA Google Drive) – Google Docs is a great tool for collaborating on documents as well as sharing final results on the Web. It also helps with version control. Google Docs is accessed through the Web, and you can control access to documents; this access can be from a public setting to only specific people. Google Drive is where you can access all the documents shared with you.

The most powerful aspect of this tool, in my opinion, is the collaboration feature. By using a Google document, a team can edit a document all at the same time. For example, instead of distributing a meeting agenda, the meeting agenda is created in Google Docs, and participants can add to it prior to the meeting and as the meeting is in progress. The agenda then easily moves from agenda status to minute status.

As with other tools preferred Google Docs accounts are added to the RMR roster. Google Docs can be accessed at https://drive.google.com/ Note: Google Docs is free.

Calendar – The calendar will note events and deadlines as we are aware of them. We are using a Google Calendar to record events. Not only is the calendar available to the public, but it can be embedded into our Web pages as needed. Also, individuals can subscribe to the calendar and can display this calendar along with their personal calendar. Staff members and the wing commanders are encouraged to submit events to be placed on the calendar. The calendar can be accessed at the following URL in the event you wish to subscribe to it. https://www.google.com/calendar/embed?src=3jk96su67rb51lidmlckj40o2c%40group.calendar.google.com&ctz=America/Los_Angeles

Operations Bulletin – The Ops Bulletin is designed to be a communication tool to help remind unit commanders of upcoming requirements or scheduled events. I will be asking staff members for input on the 20th of each month, with a deadline of the 25th of the month. The input can be upcoming events, tips for the specific functional area, alerts to reg changes, trends in CIs and Air Force Evals, etc. Here is an example of the recent Ops Bulletin, November 2012.

Facebook – Facebook is a tool to highlight the good things that are happening across the region. It also can be used to generate buzz about upcoming events, as well as post topical items for extra emphasis. Our Facebook fan page can be found at http://www.facebook.com/RMRCAP.

Ideally, I would like functional areas to be able to post appropriate content to this page; however, I realize that not everyone is comfortable with Facebook. If individuals are not comfortable posting to Facebook, they are encourages to submit input through Major Nash, the Director of Public Affairs or send it directly to me.

Website – The Website is primarily for static or infrequent updated information to be shared with the public. I am working to bring it up to date. Ideally, it will be a place where we can share beneficial tools, documents, checklists, etc for region wide use. Our current site can be found at http://rmrcap.org/

Within the first month of taking on this role, these are the methods of communication that we will be using as a start. I am interested to hear about other methods or strategies to run an organization dispersed over a large geographical area with varying degrees of technology and technology literacy.

How to coordinate SendTo and cloud storage

The other day, I ran across an interesting article explaining how to add Skydrive to Send To menu. While I do not personally use SkyDrive… yet, I did see the value of this technique and tried it with my Dropbox and Google Drive. I was successful; here are my findings. (Note: this is a technique for PC computers).

SendTo

First of all, what is sendto? When you right click on a file, you have an option called SendTo. SendTo allows you to send the file to any destination listed, for example:

  • Disk drives (local or network)
  • Fax printers
  • Printers
  • Windows-based programs
  • Compressed (zipped) folders
  • The desktop
  • Mail recipients
  • The My Documents folder
  • Any other program or folder assigned

This can be useful if you have multiple image processing programs on your computer, you can choose which program to open it with. If you have specific folder you regularly use to store files, you can create shortcuts in your SendTo menu. If you are using multiple printers, you can choose a printer without opening the file.

Procedures to create a SendTo menu item

1. Navigate to where you can see the the folder that you wish to use. Here are examples of common folder destinations:

  • Dropbox – C:\Users\<username>\Dropbox
  • Google Drive – C:\Users\<username>\Google Drive

In these cases, I would go to  C:\Users\<username>\

SendTo
Right click on folder and select Copy.

2. Right click on the folder name and click on copy.

3. Click on the Start Menu button and enter Run in Search programs and files field.

Send To
Click on Start menu and enter Run in the search field.

4. Enter shell:sendto in the field provides and click on the OK button.

SendTo
Enter shell:sendto in field provided.

5. Right click in the center file list, and select Paste shortcut.

SendTo
Right click and select Paste as a Shortcut.

You now have a new item on you SendTo menu. To use it, simply right click on a file, select SendTo, and then choose your new menu item.

SendTo
Right click on a file, select SendTo, and choose a destination.

It is important to note that if you create a shortcut to Dropbox or Google Drive, SendTo will place a copy of the file in the root level of the folder.

You could create SendTo menu items for different project folders, different applications, or to different printers. It is up to you to figure out how to use it.

If you think of a creative way to use this technique, please share it with me.